Purpose of Sample Evaluation
Evaluation begins with a defined requirement.
A sample is most useful when the product identity, intended application and evaluation criteria are clearly defined. Requirements are reviewed with the buyer to determine whether a suitable product is available for assessment before commercial terms are confirmed.
Define the Requirement
Key parameters are established before sample arrangements are confirmed.
| Product | Turmeric / Cinnamon / Saffron |
|---|---|
| Form | Turmeric: whole fingers, cut or powder; cinnamon: quills; saffron: threads |
| Specification | Product identity, grade and relevant specification parameters |
| Indicative order volume | Estimated commercial quantity |
| Destination | Destination market and port, where known |
| Intended application | Food, seasoning, nutraceutical or other application |
| Analytical requirements | Buyer-specific requirements, where applicable |
Product | Form | Specification | Indicative volume | Destination | Intended application
Before a sample is requested
A clear brief helps establish whether a suitable sample can be arranged.
Identify the required product form and relevant quality parameters.
Indicate the intended use and any buyer-specific evaluation criteria.
Share indicative order volume and destination market.
Sample Identification
Clear identification supports a more useful evaluation.
Illustrative sample reference
| Sample ID | ELR-TUR-S26047 |
|---|---|
| Product | Turmeric Powder |
| Specification | Agreed specification |
| Form | Powder |
| Sample date | Enquiry-specific |
| Batch or source reference | Where applicable |
Illustrative format only. Sample identification and accompanying details depend on the product and the arrangements agreed for the enquiry.
Evaluation Criteria
Assess the sample against the agreed criteria.
Evaluation may include the following criteria, as relevant to the product and intended application:
- Conformity with the agreed product specification
- Suitability for the intended application
- Relevant sensory and physical characteristics
- Buyer-defined quality criteria
- Analytical parameters, where applicable
- Commercial and supply requirements
Supporting Documentation
Documentation defined by the product and enquiry.
Depending on the product, document availability and agreed requirements, supporting documentation may include:
- Product specification
- Certificate of Analysis (COA), where available or agreed
- Batch identification details, where applicable
- Relevant laboratory reports, where available
- Available origin information
- Additional buyer-specific documentation, subject to review
The scope of documentation is confirmed for the specific enquiry. A COA or laboratory report should not be assumed to accompany every sample.
From Sample to Commercial Supply
A defined process from initial enquiry to order confirmation.
Define
Product and
requirements
Evaluate
Assessment against
agreed criteria
Confirm
Specification and
commercial terms
Prepare
Agreed documentation
and shipment arrangements
Before Supply Is Confirmed
Supply arrangements proceed once relevant requirements and commercial terms are agreed.
Commercial Order Considerations
Commercial terms are agreed before an order proceeds.
Each order is confirmed against mutually agreed price, quantity, documentation and delivery terms. Any applicable batch-specific requirements are established as part of order confirmation.